What Kind of Tasks Can I Give to a Virtual Assistant?

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One of the questions we face most from people is wondering how a virtual assistant can help them with practical jobs on a day-to-day basis. People love the idea of having more free time, or of not having to deal with inbox overwhelm any more, but they struggle to think of specific tasks they can outsource to their virtual assistant, and worry they're not going to get value for money. 

Our focus is mostly on the kinds of things that sole workers face -- small business owners, designers and makers, people working in micro-organisations like small charities and churches with limited resources. So we thought we'd create a Master List of Task Ideas to inspire you with the ways that a virtual assistant can help your business!

We'll split our task inspiration into five separate categories: admin and personal, creative va services, writing and marketing, projects and research, and ad hoc.

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Administrative and Personal Tasks You Can Give to a Virtual Assistant

  • Help clear your inbox and set up filtering systems; monitor your inbox, clear junk, and reply to low-level emails
  • Automate your scheduling so you don't have to have multiple back-and-forths to set up client meetings
  • Deal with your expenses: register your receipts in a spreadsheet or in your accountancy software depending on your systems
  • Chase overdue invoices
  • Research and book travel, whether it's to Taunton or Tokyo
  • Get flowers delivered to a family member or client

Creative Virtual Assistant Services for Creative Business Owners

  • Sourcing product photographers for your products (we work closely with Holly Booth, who is the Queen of product photography!)
  • Writing search-engine-friendly product descriptions for your website, Etsy shop, or NOTHS store
  • Helping you with your digital marketing strategy
  • Brainstorming and configuring advertising campaigns for Facebook and Instagram
  • Creating branded images for your website and social media platforms
  • Basic photo editing
  • Creating a list of potential wholesale clients

Writing and Marketing Tasks You Can Give to a VA

  • Create an email campaign or newsletter using MailChimp, ConvertKit, or Constant Contact; create and/or schedule three months' of newsletters
  • Write a month's worth of Instagram captions with relevant hashtags
  • Draft and schedule a week's worth of tweets using content from your online store
  • Keep your blog up-to-date -- you set the schedule, we create content and schedule it
  • Create or update your LinkedIn profile
  • Optimise your Facebook page; create and schedule Facebook adverts within your own specified budget
  • Write a press release about one of your new products or services
  • Proofread your website
  • Copyedit your eBook or eCourse

Research and Project Management Tasks to Give to Your Virtual Assistant

  • Research a competitor and create SWOT analyses
  • Research the market segment for a new product
  • Write a report on your industry's latest news
  • Find potential new contacts for your business, including potential new clients
  • Follow up leads from your latest networking event
  • Coordinate tenders to find suppliers for a project
  • Act as the project manager for a particular project
  • Assist you with planning and marketing a workshop or event

Other Ad Hoc Ways a Lintel Studio VA Can Improve Your Life

  • HR support: creating and reviewing the forms and policies needed for your business and its wider staff (whether it's sickness forms, holiday approvals, peer reviews, new starter kits, or exit interviews)
  • Assist with identifying particular workflows and creating a Business Blueprint
  • Help you identify and achieve business goals
  • Assist with your Crowdfunding campaign (we love a good Kickstarter!)
  • Locate networking events and exhibitions that may be beneficial for your business
  • Research and apply for industry awards for your business
  • Assist with fundraising and bid-writing

This is the tip of the iceberg really -- there are so many ways that a creative virtual assistant can add value to your work life, particularly when you work closely with an agency like ours, which has a small team of people with different, complementary skill sets meaning you get a personalised service with one consistent team member, but with access to other expertise should one of your tasks require it. 

Our job is to help you streamline your administrative burden so you can focus on the things that give you energy, that are life-giving, and that are the best use of your talents and gifts. These are a few ways that we can help, and by utilising brilliant, free software like Slack, Trello, and Asana, it's never been easier to delegate tasks and take them off your to-do list.